Keywords

Overview

Keywords can be seen as template tags, with each Keyword comprising of one or more Terms.

For example, we might have a keyword called service, describing the services that our plumbing business offers.  Its terms could be:

• bathroom installations
• fixing leaks
• central heating installation

There’s no limit to the number of terms a Keyword can have.

Keywords are then used throughout your Content Groups.  A Content Group defines a content template, from which Page Generator Pro will generate your Pages, Posts and/or Custom Post Types.

For each generated Page, Post or Custom Post Type, a different Term within each Keyword will be used.

Don’t worry if this conceptual structure doesn’t make sense immediately; working through the Documentation will join these concepts up, explaining them in more detail.

To access your Keywords, click on the Page Generator Pro menu entry in the WordPress Administration interface, and then click on Keywords.

Adding / Editing Keywords

To add a Keyword to Page Generator Pro, click the Add Keyword button below the Page Generator Pro: Keywords title, which can be found towards the top of the screen:

To edit an existing Keyword, click the Keyword in the table:

The Keyword form will then be displayed, where you can define various options.

• Keyword: the unique template tag you’ll use when generating Pages / Posts / Custom Post Types.
  • The Keyword must be unique from any other Keywords that you might have already defined.
  • Make sure to only use letters, numbers and underscores.  Spaces and other characters will not work.
  • The Keyword cannot just be numbers

The remaining options depend on the Source selection, described below.

Adding / Editing Keywords: Sources

When adding a Keyword, the option to define a source is available.

This source tells Page Generator Pro where to fetch the Terms from.

Changes made to data stored any non-local source will be fetched every time you Generate Content or Terms.  Therefore, it’s useful to define a CSV File, URL or Database source if you prefer to define your Keyword Terms in a file/database table that you commonly work on, instead of having to import the CSV/database table every time a change is made.

Adding / Editing Keywords: Source: Local

When Source is set as local, the following option are displayed when adding or editing a Keyword on the Keyword form:

• Terms: The words or phrases that will be cycled through when generating content containing this Keyword.  Each word or phrase must be on its own line.
• Delimiter: If the Terms contain deliniated data, define the delimiter here.  This is covered more in the Understanding Delimiter and Columns section below.
• Columns: If the Terms contain deliniated data, define column names here.  This is covered more in the Understanding Delimiter and Columns section below.
• Text File Import:
  • If you already have a list of Terms that you want to use for a Keyword in a text file, upload your file here.
  • This will append the data to the end of the Terms field – so any existing Terms that you might have specified above will remain.

If no Terms are specified, Page Generator Pro will attempt to automatically populate the list of Terms for you based on the Keyword supplied.  For example, defining a Keyword called love with no Terms produces the following:

Adding / Editing Keywords: Source: Airtable

When Source is set as Airtable, the following option are displayed when adding or editing a Keyword on the Keyword form:

• Base ID: The Airtable Base (spreadsheet) to use as the source of Keyword Data.  To obtain your Base ID:
  • Visit https://airtable.com/api
  • Select the Base (spreadsheet)
    
  • Make a note of the Base ID, entering it into the Base ID field
    
• Table Name: The Airtable Base’s table to use as the source of Keyword Data.  To obtain your Table Name:
  • View the Airtable base at airtable.com
  • Note the name of the applicable table in the tab
    

Adding / Editing Keywords: Source: CSV File

When Source is set as CSV File, the following option are displayed when adding or editing a Keyword on the Keyword form:

• CSV File: The CSV File in the Media Library to use as the source of Terms
  • Click the Choose File from Media Library button, and then either:
    • Upload the CSV File to the Media Library by dragging and dropping onto the modal window, and/or
    • Select the existing/uploaded CSV File in the Media Library
• Columns in First Row:
  • If enabled, the first row’s values will be used as the Keyword’s Column Names.  The CSV file must comprise of the following example structure:
    
  • Columns and Delimiters are covered in the Understanding Delimiter and Columns section below.
• Delimiter: If the CSV’s first row contains column names, specify the delimiter used in the CSV file.  Typically this is a comma.
  • If the CSV file is a simple list of Terms, leave this setting blank.
  • Columns and Delimiters are covered in the Understanding Delimiter and Columns section below.

Adding / Editing Keywords: Source: CSV URL

When Source is set as CSV URL, the following option are displayed when adding or editing a Keyword on the Keyword form:

• CSV URL: The direct URL to the CSV file.
  • This must be a publicly accessible URL
• Columns in First Row:
  • If enabled, the first row’s values will be used as the Keyword’s Column Names.  The CSV file must comprise of the following example structure:
    
  • Columns and Delimiters are covered in the Understanding Delimiter and Columns section below.
• Delimiter: If the CSV’s first row contains column names, specify the delimiter used in the CSV file.  Typically this is a comma.
  • If the CSV file is a simple list of Terms, leave this setting blank.
  • Columns and Delimiters are covered in the Understanding Delimiter and Columns section below.

Google Sheets

To use a Google Sheets Document as the source:

• Open the Google Sheets Document in your web browser
• Click the Share button
  
• Click the Change link in the Get link section
  
• Click the dropdown, and select Anyone with the link
  
• Confirm that the right hand dropdown is set to Viewer, to ensure non-authenticated users can only view the data, and not edit it:
  
• Click the Copy link button
  
• Paste the link into the CSV URL field of the Keyword in Page Generator Pro
  

Adding / Editing Keywords: Source: Database

When Source is set as Database, the following option are displayed when adding or editing a Keyword on the Keyword form:

• Table: The database table to use as Terms for this Keyword.

Adding / Editing Keywords: Source: RSS Feed

When Source is set as RSS Feed, the following option are displayed when adding or editing a Keyword on the Keyword form:

• RSS Feed: The direct URL to the RSS feed.
  • This must be a publicly accessible RSS Feed

Adding / Editing Keywords: Source: Spreadsheet

When Source is set as Spreadsheet, the following option are displayed when adding or editing a Keyword on the Keyword form:

• Spreadsheet: The Spreadsheet in the Media Library to use as the source of Terms
  • Click the Choose File from Media Library button, and then either:
    • Upload the Spreadsheet to the Media Library by dragging and dropping onto the modal window, and/or
    • Select the existing/uploaded Spreadsheet in the Media Library
• Columns in First Row:
  • If enabled, the first row’s values will be used as the Keyword’s Column Names.  The spreadsheet file must comprise of the following example structure:
    
  • Columns and Delimiters are covered in the Understanding Delimiter and Columns section below.

Adding / Editing Keywords: Saving

When you’re finished, click the Save button.  A notification will be displayed confirming that the Keyword saved successfully.

Adding / Editing Keywords: Viewing Terms

Once a Keyword has been added, its Terms can be viewed in one of two ways:

• When Source is Local, the Terms can be edited in the form field:
  
• When Source is not Local, Terms are displayed in a paginated, searchable table:
  

Support for Multiple Lines

When adding or editing content to a Keyword that spans multiple lines for a single Term, you’ll need to use HTML and ensure that the Term is on a single line, with no line breaks.

Let’s assume that you have the following example Keyword configured (colors used to denote two Terms for illustrative purposes only):

You would define the Terms as follows:

If you already have HTML, again it must be on a single line:

You would define the Terms as follows:

Understanding Delimiter and Columns

When adding or editing a Keyword, you’ll see options on the Keywords form to optionally define a Delimiter (and, if the source is local, Columns).

When specified, these provide greater control over which part of a Term to output when using the Keyword in our content.

Let’s assume that you have the following example Keyword configured:

We can define the Delimiter and Columns as:

• Delimiter: , (comma)
• Columns: city_name,county_name

This means that we could use the Keyword, with a Column Name, in our Content Groups to output a partial Term value:

Using the Delimiter Character within Terms

Let’s assume that you have the following example Keyword configured:

We can define the Delimiter and Columns as:

• Delimiter: , (comma)
• Columns: city_name,county_name,population

Saving this Keyword would result in the following error:
The number of column names detected does not match the number of deliniated items in the first term.

This is because the Delimiter (comma) is used for formatting the Population numbers (e.g. 100,000).

We can tell the Plugin to ignore the Population delimiter by wrapping the Population data in quotes:

Birmingham, West Midlands, "100,000"
Harborne, West Midlands, "10,000"
Selly Oak, West Midlands, "20,000"

Using Quotation Marks within Delineated Terms

Let’s assume that you have the following example Keyword configured:

Again, we can define the Delimiter and Columns as:

• Delimiter: , (comma)
• Columns: city,html

We’re using quotation marks around our Terms (for example, “Birmingham, West Midlands), so that the comma delimiter is preserved as covered in the Using the Delimiter Character within Terms section above.

However, using the {location(html)} Keyword will wrongly result in <h2>Birmingham being output, instead of <h2>Birmingham, West Midlands</h2>, because we’re also using quotation marks within a delineated Term.

By escaping these quotation marks with a backslash (\), the Term(s) are fully preserved and therefore output correctly:

Search Keywords

To search existing Keywords, enter part or all of the Keyword Name in the search box:

Click the Search button to see matching results.

Sort Keywords

To sort existing Keywords, click the Keyword column.  Repeating this will sort the Keywords in the opposite order.

Define Table Columns to Display

By default, all Keyword attributes are displayed on screen:

You can adjust which columns of data to display by:

• Clicking the Screen Options tab at the top right of the screen:
  
• Check or uncheck the relevant columns to display/hide:
  
• Click the Apply button

Define Number of Keywords Per Page

By default, up to 20 Keywords are displayed on screen before pagination is then output, allowing you to paginate through your Keywords:

You can adjust the number of Keywords per Page by:

• Clicking the Screen Options tab at the top right of the screen:
  
• Enter the number of Keywords to display per Page:
  
• Click the Apply button

Duplicate a Keyword

To duplicate an existing Keyword:

1. Hover the mouse cursor over the Keyword that you want to duplicate.
2. Click on the Duplicate link which then appears below the Keyword
   

The Keyword will then appear within your list of Keywords, with _copy appended to it:

Export a Keyword to CSV

To export an existing Keyword to CSV

1. Hover the mouse cursor over the Keyword that you want to duplicate.
2. Click on the Export to CSV link which then appears below the Keyword
   

A CSV file will then be downloaded by your web browser, named as the Keyword

Delete a Keyword

To delete a Keyword, either:

• Use the checkboxes to the left of the keyword(s) you wish to delete, and then choose Delete from the Bulk Actions dropdown
  
• Hover the mouse cursor over the keyword, and then click the Delete link: